Title: Administrative Associate
Type: Part-Time (25 hours per week)
Supervisor: Director, Public Health Law and Policy
Location: Oakland, CA
Last Day to Apply: Applications will be reviewed immediately and will be accepted until the position is filled.
The Drug Policy Alliance is the leading organization in the U.S. promoting alternatives to the war on drugs. We envision a just society in which the use and regulation of drugs are grounded in science, compassion, health, and human rights; in which people are no longer punished for what they put into their own bodies but only for crimes against others; and in which the fears, prejudices, and punitive prohibitions of today are no more. Our mission is to advance those policies and attitudes that best reduce the harms of both drug misuse and drug prohibition, and to promote the sovereignty of individuals over their minds and bodies.
The part-time Administrative Associate will join our passionate, diverse, and creative team at a critical time for the drug policy reform movement in the United States. U.S. leaders are now doubling down on the war on drugs, using it as a tool to stoke fear in society and rally their base, and as an excuse to lock up or deport people of color and immigrants. Tens of thousands of people are dying from opioid overdoses, with little meaningful response by the federal government. At the same time, we are seeing state and local governments taking action, increasingly legalizing marijuana, passing Good Samaritan laws, and even exploring safe consumption sites. Public opinion, too, is increasingly in our favor, with ever larger numbers of people supporting alternatives to current policies of prohibition and criminalization. In this context, DPA’s expertise on drug policy, rigorous analysis, and strong, principled voice stand to make an enormous difference in shaping public opinion and policy, and ultimately making a concrete difference to the lives of millions in the U.S. and beyond.
In addition to the New York headquarters, DPA has to a total of five offices, including, California, New Mexico, D.C, and Ithaca NY, 50 plus staff, an annual operating budget of approximately $12 million, 25,000 dues-paying members and more than 300,000 online subscribers. It has a solid track record of success at the local, state, and federal levels and consistent visibility in prominent media and policy circles. For more information, please visit our website at: www.drugpolicy.org.
The Administrative Associate will report to an attorney with the Office of Legal Affairs and support and coordinate the efforts of all employees on the legal team. Candidates should be committed to promoting drug policy reform and the principles of harm reduction.
• Serving as a liaison to vendors, building managers, tenants, contractors, and other outside sources and contacts
• Coordinating office correspondence, including routing or responding to phone calls, e-mails, facsimiles, and mail
• Supporting legislative work, including tracking bills and drafting and managing correspondence with allies and legislators
• Tracking and ordering office supplies, including food and beverages
• Managing computers, phones, the copier and other office technology in coordination with off-site IT staff
• Making travel arrangements for staff
• Receiving and orienting visitors
• Ensuring appropriate office reception (e-mail, phone, and in-person) for a range of constituents, including media, donors, and the general public
• Planning and managing receptions, staff holiday parties, and other special events, including ordering food and creating, preparing, and collecting materials, props, signs, etc.
• Planning and managing conferences and community and fundraising events, including securing hotel room blocks and managing rooming lists, arranging for speaker and attendee travel, tracking event budget, collecting and drafting speaker biographies, coordinating the design and printing of conference programs and other materials, hiring and coordinating event catering, managing all day-of logistics, including check-in table, AV support, signage, name tags, etc.
• Tracking and reporting staff time and attendance
• Taking notes and producing minutes of meetings
• Typing letters, memos, correspondence, etc. utilizing Microsoft Office as needed by the legal staff
• Conducting basic internet research as needed
• Maintaining computer and paper files
• Preparing for and orienting new hires and interns
• Assisting generally with office projects as needed
• Representing the organization at public events and conferences through tabling, including arranging logistics and on-site support
• Processing reimbursements and preparing expense reports
• Occasional travel
• Knowledge of office and administrative practices and principles
• Excellent computer skills including Microsoft Outlook, Word, Excel and basic online research
• Strong interpersonal skills and a professional demeanor when interacting with the public whether by phone, e-mail or in person
• Excellent verbal and written communication skills
• Ability to manage multiple tasks, organize, and prioritize with excellent attention to detail
• Ability to work under pressure and meet deadlines
• Familiarity with drug policy and harm reduction preferred but not required
• High school diploma is required; college degree a plus
• Strong attention to detail is important, as are creativity, curiosity and a good sense of humor
• The perfect candidate is a team player who has the ability to be both flexible and productive, work on many different projects at once, and who understands and values the work of the organization
Terms of Employment
This position requires the candidate to work in the Oakland office. Some travel required.
The base salary for the job grade of this position is $18 hourly. Any offer of employment will take into account the particular candidate’s skills and experience. DPA offers a 403(b) plan; paid time off and paid holidays.
Applications will be reviewed immediately and will be accepted until the position is filled.
Please submit your application with resume and cover letter at: https://drugpolicy.bamboohr.com/jobs
No phone calls, please. We will only contact candidates who are under consideration.
The Drug Policy Alliance is an equal opportunity employer. We value a diverse workforce and an inclusive culture. DPA encourages applications from all qualified individuals without regard to race, color, religion, gender, ethnicity, personal appearance, political affiliation, family responsibility, sexual orientation, gender identity or expression, age, national origin, marital status, citizenship, disability, veteran status and record of arrest or conviction. We are particularly interested in hiring people who have been adversely affected by the war on drugs.